Six Ways to Motivate Team Members in Online Meetings

11 mar, 2021

In the post-corona workplace, many dynamics have completely shifted. While there are a lot of advantages to working remotely, managing a team in such a way can bring about challenges and difficulties that can be a task to overcome. Some of these include effective communication, trust, positive relationships, and creating an environment of productivity. Now that last bit would be easy if it were a traditional office workspace, but it becomes somewhat of a challenge when the scene changes and you must do the same task for a remote workplace. In such an environment, how does one manage to keep their team of employees motivated to produce the best quality and quantity of work? Let's get into it.

 

1- Planning! Planning! Planning!

Working online, setting up online meetings with your team, achieving the maximum level of productivity during them is bound to be less effective than a meeting in person. But to push through, make sure you and your team spend your time in the most productive way possible. And this can only be done by setting clear expectations and goals. Each member of the team needs to be on board. Make sure your goals communicated about everything that's required from each one of them.

2- Focus on results, not work hours

Rather than the number of hours an employee or teammate seems to be putting into a specific task, encourage them to focus on results instead. Make an efficient timetable or schedule and focus on achieving the goals set within each time limit. Rather than working 20 hours on something, focus on how it can be done in less than half the time through effective planning, leaving the remaining time for leisure.

3- Make your online meetings more engaging

If your online meeting is more training-oriented, a good way to keep their attention is to keep them on their toes. Along with a visually engaging presentation, add quizzes into the mix. Interrupt your sessions or give short breaks in between for Q/A segments and ask questions from your teammates to assess how much they've learned.

4- Introduce a culture of social learning

Remote work is very different from office work in another sense, and that is one's relationships with one coworker. There are no coffee or lunch breaks, no short toilet trips to bump into each other and strike up a conversation. So sitting through a meeting with a bunch of strangers gets awkward and tedious as well. So wouldn't it be better if all the teammates get opportunities to learn more about each other to make the environment more productive and comfortable?

Introduce problem-solving activities and group projects. Pair up your employees for several tasks outside of these meetings. This gives them a chance to mingle and enhance their chemistry. The results? Much more effective team meeting since every member would be much more inclined to participate. This gives them a chance to experiment and solve important problems and makes their work more engaging.

5- Set up an agenda for the meeting

Before each meeting, give someone a task to outline all the points and aspects that need to be covered during a meeting from all the different departments in your company. Then assign each aspect to a different person, in a way that everyone gets a chance to participate and present their given points. This ensures the active participation of all members of a team and also makes sure the meeting proceeds systematically.

6- Have one-on-one meetings with your teammates

Another way you can improve communication is to meet with your teammates or employees separately. What you achieve by this is an improved pool of knowledge on how exactly each individual feel, like the productivity of the team is lacking and what their suggestions are to boost motivation during team meetings.